Location: San Jose, CA
Overview
We seek a detail-oriented Purchasing Admin/Assistant to support purchasing activities for HVAC, plumbing, and piping projects in the commercial mechanical construction industry. The role focuses on ensuring timely and cost-effective procurement of materials and equipment, supporting project teams, and maintaining strong vendor relationships.
Key Responsibilities
- Assist in identifying and fulfilling procurement needs for mechanical construction projects.
- Support vendor bidding, negotiations, and placing orders for materials and equipment.
- Track subcontract agreements and ensure contracts are finalized before the project starts.
- Maintain logs for equipment lead times and ensure timely deliveries.
- Communicate with suppliers to manage deliveries and resolve any scheduling issues.
- Assist in resolving cost adjustments and back charges with vendors.
- Minimum of 2+ years of experience in a purchasing or administrative role within the commercial mechanical construction industry.
- Familiarity with procurement of HVAC, plumbing, and mechanical construction materials.
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
- Excellent communication skills to coordinate with project teams and vendors effectively.
- Experience using procurement and project management software is a plus.
- Proven track record of maintaining a local and stable work history in the commercial mechanical construction industry.
- Demonstrated ability to assist in negotiating terms and contracts that lead to cost savings and efficiency improvements.
- Familiarity with building long-term relationships with suppliers, manufacturers, and distributors to enhance procurement outcomes.