Project Administrative Coordinator

Location Seattle
Contact name: Jocelyn Palafox

Contact email:
Job ref: 7674
Published: 5 months ago

Job Title: Project Administrative Coordinator

Overview: This position offers an exciting opportunity to contribute to the building automation and energy management sector. The role focuses on supporting administrative and accounting operations within the commercial mechanical construction industry, working closely with project management teams to ensure efficient project execution and cost control.


  • Assist in project cost analysis and manage financial documentation using accounting software.
  • Handle subcontractor and vendor paperwork, including invoice processing and payments.
  • Manage project documentation, ensuring accuracy and compliance with state tax regulations.
  • Support jobsite insurance and risk management processes.


  • Proficiency in Microsoft Excel and strong organizational skills.
  • Ability to work independently and multitask effectively in a dynamic environment.
  • Strong communication skills and a proactive approach to problem-solving.


  • Experience in administrative roles within construction or related industries.
  • Demonstrated ability to meet deadlines and manage projects efficiently.