Construction Admin Assistant

Location Paris
Contact name: April Pecho

Contact email: april@gulfstreamsp.com
Job ref: 8101
Published: about 1 month ago
Job Title: Construction Admin Assistant

Location: Paris, TX

Overview:
In Paris, TX, we are seeking a committed Construction Admin Assistant to support our construction team's administrative needs. This role involves a wide range of tasks, including scheduling, report preparation, maintaining filing systems, and ensuring the efficient day-to-day operation of our construction office. The ideal candidate will have excellent organizational skills, proficiency in MS Office, and a solid understanding of the construction industry's administrative demands.

Responsibilities:
  • Organize and schedule appointments, including contractor meetings and site visits.
  • Manage travel arrangements and meeting logistics for team members.
  • Prepare and distribute correspondence, emails, memos, letters, faxes, and forms.
  • Assist in the creation of regularly scheduled reports related to construction projects.
  • Develop and maintain an effective filing system for all project-related documents.
  • Order and manage office and construction supplies, seeking cost-effective solutions.
  • Act as a point of contact for internal and external clients regarding project inquiries.
  • Provide general support to site visitors and liaise with senior management to handle requests and queries.

Qualifications:
  • Proven experience as an Administrative Assistant, ideally within the construction industry.
  • Knowledge of office management systems and procedures, with a focus on construction operations.
  • Proficiency in MS Office, especially Excel and PowerPoint.
  • Strong time management and prioritization skills, with the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Attention to detail and strong problem-solving skills.
  • High School degree required; additional qualifications in administration or a related field are a plus.

Preferred:
  • Experience in handling administrative tasks specific to the construction industry.
  • Familiarity with construction terminology and project management processes.

This Construction Admin Assistant role in Paris, TX, offers an exciting opportunity to contribute to the success of our construction projects by providing essential administrative support. If you are organized, detail-oriented, and passionate about the construction industry, we encourage you to apply.