Job Title: Staff Assistant
Overview: Seeking a highly organized and motivated Staff Assistant to support our team in the commercial mechanical construction industry. This role involves a wide range of administrative duties, including document management, meeting coordination, and communication facilitation. The ideal candidate will possess a strong background in administrative tasks, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Prepare and edit correspondence, presentations, and other documents with high attention to detail.
- Efficiently manage document filing and retrieval systems.
- Organize and coordinate meetings, events, and schedules to support project timelines.
- Screen and distribute incoming communications, including calls and emails, to the appropriate team members.
- Perform general office administrative tasks, including emailing, faxing, scanning, and maintaining office supplies.
- Serve as a liaison among internal staff at all levels, enhancing team communication and coordination.
Requirements:
- 5 years of experience in a secretarial or administrative role, preferably within a construction or related industry.
- Advanced proficiency in MS Office applications (Word, Excel, PowerPoint).
- Exceptional organizational and attention to detail skills.
- Ability to manage multiple tasks and projects with competing priorities and deadlines.
- Local and stable work history.
This position represents a fantastic opportunity for professional growth within a dynamic and supportive environment. We are looking for someone who is ready to take on challenging projects and contribute to our team's success with their administrative expertise and proactive attitude.